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6 Ways Our Deployment Service Can Save You Time

When it comes to recruitment and deployment in the maritime industry, the smallest details can make the most significant difference. Whether you’re a vessel owner, a management company, or a crew member preparing for your next contract, getting from point A to B efficiently, compliantly, and stress-free is essential.

Viking Crew’s Deployment Service is a trusted extension of our recruitment offering, designed to make life easier for both clients and crew.

Deployment Services For Vessel Owners And Companies

Managing the logistics of deploying crew around the globe can be a complex, time-consuming task. Viking Crew’s Deployment Service takes the pressure off, handling every aspect with precision and care.

1. Compliance and Documentation Logistics Assistance

We ensure all travel, visas, vaccinations, and regulatory paperwork are in place. From flag state endorsements to COVID entry requirements. Keeping the customs and administration process as swift as possible.

2. Cost Efficient Travel Booking

Thanks to our dedicated in-house travel team and industry partnerships, we offer competitive rates for global travel, all while tailoring itineraries to suit your vessel’s schedule. Deployment operations can be unnecessarily costly and stressful, especially when there are so many things to organise.

Employing a deployment service relieves the pressure of making travel arrangements and keeps you covered to reduce the risk of things going wrong. Our service also covers the arrangement of travel to and from the Maritime Skills Academy for those seeking training options.

3. 24 Hour Support

Crew movements don’t run 9 to 5, and neither do we. Our team is on hand around the clock to respond to delays, changes, and emergencies, ensuring minimal disruption to your operations.

Deployment Services For Crew Members

We know that going to sea isn’t just a job – it’s a lifestyle. Our Deployment Service is here to support you through every transition, making travel to and from your vessel as smooth and stress-free as possible.

group of crew members in white shirts sat on deck

4. Personalised Travel Coordination

We handle your travel from home to ship and back again, booking flights, arranging hotel stays if needed, and managing your transfers, so you can focus on preparing for your role. Take some time to chat with our in-house travel specialists for personalised advice and planning, before, during and after the deployment process.

5. Expert Visa Assistance

Whether you need help securing a Schengen visa or navigating a country’s entry requirements, Our team has the know-how to get you where you need to be, on time and with the right paperwork. Our team have the up to date knowledge and years of experience to ensure you have everything you need upon arrival.

6. Peace of Mind

Life happens–flights get delayed, documents get lost, and plans change. With Viking Crew’s Deployment Service, there’s always someone on your side, ready to step in and help. The amazing travel team here at Viking Crew are on hand to answer your questions and ease any concerns you may have.

A Deployment Service Trusted by the Best

We’ve supported thousands of seafarers in getting to and from their vessels safely and efficiently. When you deploy with Viking Crew, you can rest assured that a trusted name in the maritime industry has got your back.

Deployment is more than just a ticket. It’s a journey that requires expertise, reliability, and around-the-clock care. Whether you’re a crew member preparing for your next adventure or a client managing a global fleet, the Viking Crew Deployment Service makes the process simple, safe, and seamless.

Let us handle the details – so you can stay focused on what matters most.

CrewPass: What Today’s Crew Should Be Looking For

Yacht Crew serving drinks to guests on board | CrewPass

Viking Crew works closely with maritime partner CrewPass to help ensure a safer environment for superyacht crew members, vessels, and agencies worldwide.

CrewPass provides a series of background checks to verify the identity of crew members, giving employers confidence in hiring fully vetted staff.

The team at CrewPass has shared a blog with us highlighting the importance of choosing the right recruitment agency and what candidates should be looking out for when deciding on their next role at sea.

CrewPass: What Today’s Crew Should Be Looking For

Viking Crew is one of the leading recruitment agencies, training schools and management companies for cruise ships, commercial vessels and superyachts. It’s one of the longest standing agencies within the superyachting industry & is one of the most respected.

So, why does it matter which recruitment company to go for?

Some recruiters have both a better client base and hold higher ethics than other recruiters.. The recruiters that have been around for years, like the team at Viking Crew have deep rooted connections with Captains and crew, as well as yacht management companies, and owners. Their trusted reputation gives them a larger client base because they’re just known as being one of the good ones. They’ve already established themselves deeply within the superyachting industry, as well as the other industries they serve & they’re a household name within yachting.

Female Captain checking references for crew | CrewPass

What I mean when I say ethics is that Viking Crew aren’t one of those recruitment companies that throws any old CV at every job they get through. They’re more like that friend who stops you from texting your ex at 3 AM – they know it’s not going to end well. They’re meticulous, they’re thoughtful and they’re realistic. If they say that a job you’ve seen posted that you think is ‘perfect for you’, is perhaps not right for you, then it’s because they know their stuff. They know what you’re looking for, and they know what the position holds, and they wouldn’t put you forward for something that wouldn’t meet your expectations and also that wouldn’t bring you joy.

Something to keep in mind when you do see that job posting, and you’re so sure it’s the most ideal job for you: Recruiters know the background stuff. They sometimes have additional requirements which they can’t disclose and they also know the boat and the environment, and you should trust them when they say it’s actually not the one for you.

Think of your recruiter as your personal Dumbledore (minus the impressive beard, usually). They’re guiding you through your career horcruxes while strategically revealing information that won’t send you running straight into the arms of the wrong boat. They can see the whole magical map while you’re just trying to figure out which end of the wand to hold.

Author: CrewPass

CrewPass is the leading platform for conducting thorough criminal background checks for yacht crew, ensuring a safer and more transparent industry for vessels, crew, and agencies worldwide. In an industry where trust is paramount, verifying the integrity and professionalism of crew members is critical to safeguarding both individuals and assets. When applying for jobs, you can directly link your CrewPass profile.

We recently wrote an article about the top 10 friendliest faces in recruitment, and it’s no surprise that Rebecca from Viking Crew was up there as one of the CrewPass verified tick of approval recruiters.

What to bring on board? – Green Yacht Crew Tips

What to pack On Board | Green Yacht Crew Tips

Congratulations, you’ve secured your first contract to work on board a yacht! You’re probably very excited and want to be prepared and make a list of what to pack. But what do you pack as a green yacht crew member?

Our comprehensive list will help you pack all the essentials you’ll need whilst working at sea.

Documents and Essentials
Toiletries and Personal Care Items
Clothing
Electronics
Miscellaneous items

Documents and Essentials

Let’s start with the important stuff, documents, and essentials.

We know it’s obvious, but you’ll need to pack your Passport (and any visas depending on your nationality). Be sure to check that your passport is up to date and has sufficient validity before it expires. Some countries won’t let you travel with less than six months until your expiry date, so if your passport expires soon, double-check the return date of your contract.

Person packing a suitcase ready to travel | Green Yacht Crew Tips

Working at sea also requires obtaining extra certifications such as Four-Part Basic STCW and ENG1 Medical. If you need STCW training and don’t know where to go, the Maritime Skills Academy has a range of STCW courses you can book online. Alternatively, if you’re joining the interior department and would like to expand your skill set, Luxury Yacht Interior Training has some incredible additional training courses, such as Mixology training, Barista Training, Cigar Training, and many more…

Another essential you might overlook is a medical kit. Create a small medical bag for your time at sea that includes any prescriptions, seasickness remedies, and basic first aid needs. A first aid kit will be on board, but it won’t hurt to have your own supply.

You’ll also want to bring some local currency to buy any items before waiting to be paid.

Toiletries and Personal Care Items

Regarding toiletries on board, prepare as if you’re staying in a hotel. You won’t need to bring body wash or towels as basic amenities will be provided, but you will need your toothbrush and any specialist items, such as your favourite hair products.

Another essential item provided by the yacht is a decent sunscreen. You’ll be working outside, under the direct glare of the sun, so if you’d prefer to bring your own sunscreen, that is perfectly acceptable.

Clothing

Each yacht will have a uniform that you are expected to look after and wear while working. It’s important that you always dress appropriately, as you would in any other professional setting.

Of course, you won’t always need to wear your uniform. Bring some comfortable casual wear for off-duty hours and days off. Packaging swimwear would be ideal if you’re working a summer season, and want to cool off in the sea.

Deck Crew sat on a yacht with their backs to the camera | Green Yacht Crew uniform tips

When it comes to footwear, typically, shoes aren’t allowed, especially on the deck. Pack some light flip-flops, or boat shoes with non-marking soles. On your days off, you can wear trainers as you disembark and explore the beautiful towns and cities.

Sunglasses and caps are also essential when packing, as you’ll want to protect yourself from the sun.

While on board, you might be invited to events or dinners, so packing a few pieces of smart clothing will help you be prepared: chinos and a shirt or light packable dresses.

Electronics

Remember to bring a phone charger with you. Your phone will help you to stay in touch with family members or friends while you’re away from home. Bringing a power adapter for the regions you’ll be visiting is also a good idea.

There will also be opportunities on your days off or off-duty hours when you might want to watch a film or listen to music. Having headphones means that you’re not disturbing your crew mates and will allow you some privacy.

If you still have room in your luggage, why not take your laptop or tablet with you for personal use?

Miscellaneous

If books are your way of relaxing, perhaps bring an e-reader with you. Books take up space in your luggage and cabin, but an e-reader allows you to store multiple books electronically.

Personal items such as photos or small mementoes can help you feel at home when you’re hundreds of miles away.

Yacht Crew Cabins | Green Yacht Crew Tips & Advice for what to pack

Tips for Living on a Yacht

Now that you have a comprehensive list of all the items you’ll need as a Green Yacht Crew member, it’s still important to pack light, as space is limited. Packing your items in soft luggage instead of hard-shell suitcases will make it easier for you to store them on board. If you have a luggage bag that is easy to fold and waterproof, that’s even better!

Most importantly, you’ll be sharing this space with other crew members, so respect each other’s space. To be considerate of your fellow crew members, keep common areas, such as the crew mess, clear of your personal items.

To make it even easier, download our Yacht Crew Packing checklist here so you don’t forget anything.

And don’t panic if you do happen to forget some items; you can always visit a shop when you dock at a port or ask a fellow crew member if you can borrow their item if you’re desperate!

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6 Ways Our Deployment Service Can Save You Time

Deployment Services For Vessel Owners And Companies